Lecturer View

Lecturer Features & Use Cases

1. Account Management

Create Lecturer Account

• Register with university email
• Assigned as Lecturer by admin
• Associate with university
• Receive lecturer permissions

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2. Module Management

Create New Module

• Define module details:
  • Module name (e.g., “Mathematics I”)
  • Module code (e.g., “MATH101”)
  • Semester (Winter/Summer)
  • Start and end dates
  • Survey days (select days of week: Monday, Wednesday, etc.)
  • Module password for student enrollment
• Set module status (Active/Inactive)
• Assign to university

Configure Module Settings

• Set survey schedule days (e.g., Mondays and Thursdays)
• Define semester period
• Create secure enrollment password
• Update module status

Manage Module Access

• Share module password with enrolled students
• Control module activation/deactivation
• Update module information
• Archive completed modules

View Module Statistics

• See total enrolled students
• Monitor enrollment trends
• Track student participation
• View module activity

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3. Survey & Form Management

Create Survey Forms

• Design custom forms using JSON structure
• Define question types and formats
• Set form metadata (name, description)
• Configure form deployment settings

Deploy Surveys

• Surveys auto-deploy on configured survey days
• System automatically creates StudentSurvey instances
• All enrolled students receive surveys simultaneously
• Cron job handles scheduled deployment

Monitor Survey Responses

• View survey completion rates
• Track submission timestamps
• See individual student responses
• Monitor resolution status (Completed/Not Completed)

Manage Survey Content

• Update survey questions
• Modify form structure (JSON)
• Create multiple survey versions
• Archive old surveys

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4. Student Management

View Enrolled Students

• Access list of all students in module
• See student profile information:
  • Name and email
  • Student ID
  • Enrollment date
  • Demographic data (if permitted)

Track Student Participation

• Monitor survey completion per student
• View participation rates
• Identify at-risk students (low participation)
• Track longitudinal engagement

Manage Enrollments

• Approve/reject enrollments (if manual approval enabled)
• Remove students from module
• View enrollment history
• Export student lists

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5. Data Collection & Analysis

Access Survey Data

• View all survey responses for module
• Export data in various formats
• Access raw JSON response data
• Download datasets for analysis

Generate Reports

• Survey completion statistics
• Student participation metrics
• Time-series response data
• Module performance indicators

Export Data for Research

• Extract structured datasets
• Export to CSV, JSON formats
• Prepare data for statistical analysis
• Support psychometric modeling

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6. Administrative Functions

Module Lifecycle Management

• Create module at semester start
• Activate for student enrollment
• Monitor throughout semester
• Deactivate at semester end
• Archive for historical records

System Configuration

• Configure survey automation settings
• Manage cron job schedules
• Set notification preferences
• Update module parameters

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Lecturer User Workflows

Typical Semester Setup Workflow

1. Create New Module
   ↓
2. Configure Module Settings
   - Set dates (start/end)
   - Select survey days
   - Create enrollment password
   ↓
3. Design Survey Forms
   - Create JSON form structure
   - Define questions
   ↓
4. Activate Module (Status: ACTIVE)
   ↓
5. Share Password with Students
   ↓
6. Students Enroll
   ↓
7. Monitor Enrollments
   ↓
8. Cron Job Deploys Surveys Automatically
   ↓
9. Track Student Participation
   ↓
10. Collect & Analyze Data
   ↓
11. End Semester - Deactivate Module

Weekly Monitoring Routine

Survey Day (e.g., Monday)
   ↓
Cron Job Creates StudentSurvey Instances
   ↓
Lecturer Logs into Admin Panel
   ↓
Navigate to Module Dashboard
   ↓
Check Survey Deployment Status
   ↓
Monitor Student Completion Rates
   ↓
Identify Non-Responders
   ↓
Send Reminders (if needed)
   ↓
Review Submitted Responses
   ↓
Export Data for Analysis

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Lecturer Capabilities Summary

What Lecturers Can Do:

✅ Module Management

• Create and configure modules
• Set survey schedules
• Manage module lifecycle
• Control access with passwords

✅ Survey Administration

• Design custom forms (JSON)
• Deploy surveys automatically
• Monitor response rates
• Track completion status

✅ Student Oversight

• View enrolled students
• Track participation metrics
• Identify non-responders
• Monitor engagement trends

✅ Data Management

• Access survey responses
• Export datasets
• Generate reports
• Prepare research data

✅ Admin Access

• Use Django admin panel
• Configure system settings
• Manage users (limited)
• View analytics

✅ Research Functions

• Collect longitudinal data
• Export for statistical analysis
• Support psychometric modeling
• Generate insights

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Lecturer Interface Components

Key Admin Panel Sections:

1. Dashboard - Overview of owned modules
2. Modules Management - CRUD operations for modules
3. Forms/Surveys - Create and manage survey instruments
4. StudentSurvey - View and export response data
5. StudentModule - Monitor enrollments
6. Users - View student profiles (limited)
7. Reports - Analytics and statistics

Module Detail View Components:

• Module Information - Name, code, dates, status
• Enrolled Students - List with participation stats
• Survey Schedule - Configured survey days
• Response Tracking - Completion rates and trends
• Data Export - Download options

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Automated Features for Lecturers

Survey Auto-Deployment

• Cron Job: Runs every 12 hours
• Logic: Checks current day against module survey_days
• Action: Creates StudentSurvey for enrolled students
• Benefit: No manual survey distribution needed

Enrollment Management

• Student Self-Enrollment: Password-based system
• Automatic Profile Creation: StudentUser auto-created
• Validation: Unique student-module constraint
• Benefit: Reduced administrative overhead

Data Integrity

• Survey Numbering: Auto-incremented per student-module
• Timestamp Tracking: Automatic creation and submission times
• Status Management: Resolution auto-updated on submission
• Benefit: Clean, structured datasets

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Best Practices for Lecturers

Module Setup

1. Create module at least 1 week before semester start
2. Test survey deployment with sample students
3. Communicate password clearly to students
4. Set realistic survey days (not too frequent)

Survey Design

1. Keep surveys concise (10-15 minutes max)
2. Use consistent question formats
3. Test JSON structure before deployment
4. Include clear instructions in form

Data Collection

1. Monitor participation weekly
2. Send reminders for low responders
3. Export data regularly for backup
4. Document survey versions for reproducibility

Student Communication

1. Explain research purpose clearly
2. Emphasize data privacy
3. Provide technical support
4. Acknowledge participation importance

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Benefits for Lecturers

Research Benefits

• Automated Data Collection - Scheduled survey deployment
• Longitudinal Datasets - Time-series student data
• Flexible Survey Design - JSON-based customization
• Export Capabilities - Multiple data formats

Administrative Benefits

• Self-Service Enrollment - Password-based system
• Automated Tracking - Participation monitoring
• Centralized Management - Single admin interface
• Scalability - Support multiple modules/cohorts

Educational Benefits

• Student Insights - Understanding affective states
• Early Warning - Identify at-risk students
• Intervention Support - Data-driven decisions
• Course Improvement - Evidence-based refinements

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For technical details, see Architecture Guide For installation, see Installation Guide For student features, see Student Experience